Z CHIROPRACTIC AND WELLNESS CORP PRIVACY POLICY
Effective Date: March 3, 2026
1. Introduction
Z Chiropractic and Wellness Corp (“Z Chiropractic,” “we,” “us,” or “our”) is committed to protecting the privacy and confidentiality of our patients’ personal and health information. This Privacy Policy describes how we collect, use, disclose, and safeguard your information when you visit our clinic, use our services, or interact with us online.
By using our services, you acknowledge that you have read and understood this Privacy Policy. If you have questions or concerns, please contact us using the information provided at the end of this document.
2. Information We Collect
We collect several categories of information in order to provide you with chiropractic and wellness care.
Personal Identification Information
- Full name, date of birth, and gender
- Home address, email address, and telephone number
- Emergency contact information
- Government-issued identification (when required)
Health and Medical Information
- Medical history, current health conditions, and symptoms
- Treatment records, progress notes, and care plans
- Chiropractic examination findings and diagnostic results
- Medications, allergies, and prior treatments
- Referrals from or to other healthcare providers
Insurance and Billing Information
- Health insurance carrier, policy number, and group number
- Medicare/Medicaid information (where applicable)
- Payment method and billing address
- Claims and explanation of benefits records
Website and Communication Information
- IP address and browser type when visiting our website
- Appointment scheduling data and contact form submissions
- Email communications and correspondence
3. How We Use Your Information
Treatment and Care We use your information to provide, coordinate, and manage your chiropractic and wellness care; create and maintain accurate patient health records; communicate with other healthcare providers involved in your treatment; and send appointment reminders and follow-up care instructions.
Billing and Payment We use your information to process and submit insurance claims on your behalf, collect payment for services rendered, and comply with insurance verification and authorization requirements.
Operations and Compliance We use your information to comply with applicable federal and state laws and regulations, conduct quality assurance and improve our services, respond to legal proceedings, audits, or regulatory inquiries, and prevent fraud and ensure the security of patient records.
4. HIPAA and Health Information Privacy
Z Chiropractic and Wellness Corp is a covered entity under the Health Insurance Portability and Accountability Act of 1996 (HIPAA). We are required by law to maintain the privacy and security of your protected health information (“PHI”), provide you with a Notice of Privacy Practices (available at our office and upon request), notify you promptly in the event of a breach of your unsecured PHI, and follow the duties and privacy practices described in our Notice of Privacy Practices.
Your rights under HIPAA include the right to access your medical records, request corrections, receive an accounting of disclosures, request restrictions on use of your information, and file a complaint with the U.S. Department of Health and Human Services if you believe your rights have been violated.
5. Disclosure of Your Information
We do not sell, rent, or trade your personal or health information. We may share your information only in the following circumstances.
Treatment, Payment, and Healthcare Operations As permitted by HIPAA, we may share your PHI with other healthcare providers directly involved in your treatment, your health insurance company for payment purposes, and as necessary to conduct our healthcare operations.
Legal Requirements We may disclose your information when required by law, court order, or governmental authority, including reporting requirements under Florida law and applicable federal regulations.
With Your Authorization Any disclosure of your PHI beyond the purposes described above will only occur with your prior written authorization. You may revoke such authorization at any time in writing, except to the extent that we have already acted upon it.
Business Associates We may share limited information with third-party service providers (such as billing services or IT providers) who assist in our operations, provided they have signed a HIPAA-compliant Business Associate Agreement obligating them to protect your information.
6. Data Security
We implement physical, administrative, and technical safeguards to protect your personal and health information from unauthorized access, use, or disclosure. These measures include secure electronic health record (EHR) systems with access controls and audit logs, encrypted transmission of electronic PHI, staff training on HIPAA privacy and security requirements, locked storage for physical records and restricted access to patient files, and regular security assessments and risk analyses.
While we take every reasonable precaution to protect your information, no method of transmission or storage is 100% secure. If you have reason to believe that your interaction with us is no longer secure, please contact us immediately.
7. Your Rights Under Florida Law
In addition to your rights under HIPAA, Florida law provides additional privacy protections for patients. Under Florida Statutes, including Chapter 456 and Chapter 395, you have the right to access and obtain copies of your medical records within a reasonable time, know the identity of all healthcare providers involved in your care, receive treatment that is free from unlawful discrimination, and have your medical records kept confidential and disclosed only as permitted by law.
To exercise any of these rights, please submit a written request to our Privacy Officer using the contact information below.
8. Record Retention
We retain patient health records in accordance with Florida law and applicable federal regulations. Adult patient records are generally retained for a minimum of five (5) years from the date of last treatment. Records of minors are retained until the patient reaches age 18, plus four (4) additional years, or a minimum of seven (7) years — whichever is longer. After the applicable retention period, records are securely destroyed.
9. Privacy of Minors
For patients under the age of 18, we require parental or legal guardian consent for treatment. A parent or legal guardian may access the minor patient’s health records, except in circumstances where Florida law grants the minor independent rights to privacy (such as certain substance abuse, mental health, or reproductive health matters as defined by statute).
10. Website and Online Privacy
Our website may use cookies and similar tracking technologies to improve user experience and analyze site traffic. We do not collect sensitive health information through our website. Any information submitted through contact or appointment request forms is treated in accordance with this Privacy Policy.
Our website may contain links to third-party websites. We are not responsible for the privacy practices of those sites and encourage you to review their privacy policies independently.
11. Changes to This Privacy Policy
We reserve the right to update or modify this Privacy Policy at any time. Material changes will be posted in our office and on our website. The revised policy will be effective upon posting unless a later effective date is specified. Your continued use of our services after any changes constitutes your acceptance of the updated policy.
12. Contact Us
If you have questions, concerns, or requests regarding this Privacy Policy or the handling of your personal information, please contact:
Z Chiropractic and Wellness Corp
Privacy Officer
13325 S Tamiami Trl Suite C Room2
North Port, FL 34287
Phone: 9418994049
Email: zchiropractic01@gmail.com
Website: https://www.zchirowellness.com